Upon receipt of a complete and timely Start-Up Kit, the Conversions Department creates a Client Master File ( CMF Client Master File ) for the customer based on the information received. The first step in creating the CMF is the systematic assignment of an identification number for the customer.
The Client ID consists of seven (7) characters. The first five (5)
represent the Tax Service Client ID. One Client ID is assigned per
FEIN Federal Employer Identification Number
. The last two (2) characters represent client divisions. Divisions are
created to correspond with a customer's payroll structure. A customer
may cluster or segregate his payroll processing based on
his company's needs. Separate groupings may be created for one of
the following reasons:
Payroll processed separately by pay frequency (i.e., weekly, bi-weekly, semi-monthly, etc.)
Payroll processed separately by location (i.e., city, state, etc.)
Payroll processed separately by department within the company (i.e., hourly, salaried, executive, etc.)
Typically, each grouping is assigned a unique payroll identification
number and is, therefore, assigned a unique division number on the Tax
Service system in order to complement the payroll structure.