Each time your payroll tax data is transmitted, Ceridian compares the tax types received to those on your Client Master File (CMF). If we receive tax data that does not correspond to information set up on your CMF, this tax data is held in a suspense account and is not deposited until we receive verification from you and the agency required information.
If this occurs, you will receive a notification via fax or phone call of any tax liabilities placed in suspense. Immediately resolving fallouts will help reduce the potential for late deposit penalties and ensure timely processing of future deposits. If the tax code is invalid, you will need to make a correction in your payroll system.
Assist your Ceridian tax service representative in resolving data placed in suspense by taking one of the following actions:
If the fallout is valid, provide information needed to set up new codes on your CMF.
If the fallout is invalid, reverse the tax liability with the next payroll.
Make a quarter-to-date adjustment if the last payroll of the quarter is completed and it is prior to quarter-end deadlines.
You can help ensure your tax liabilities are properly processed and not placed in suspense by doing the following:
When entering a new jurisdiction, have the jurisdiction's information added to your CMF prior to the first payroll run that will include the new jurisdiction (see "Adding a Tax Jurisdiction" in the Maintenance section of this manual for details).
Make sure all employees are properly coded for the correct jurisdiction. Remember that some of your employees may not work in the same state in which they live.